Video Meeting Security: GDPR & Encryption Guide 2026

Video meetings handle some of the most sensitive business information — strategic plans, financial data, HR discussions. Securing these conversations requires understanding both the technical and legal requirements.

End-to-End Encryption (E2EE)

AES-256 end-to-end encryption ensures that only meeting participants can access the content. Not even the platform provider can decrypt your conversations. Aivorys implements E2EE for all meetings, including recordings and transcripts.

GDPR Compliance Requirements

Under GDPR, video meeting recordings that capture EU citizens require: explicit consent from all participants, a clear retention policy (typically 90 days maximum for routine meetings), a designated Data Processing Agreement (DPA) with your provider, and EU data hosting.

EU Data Hosting vs US-Based Services

Using US-based video conferencing services for EU data raises Schrems II compliance issues. After the EU-US Privacy Shield was invalidated, organizations processing EU personal data must ensure adequate protection. Aivorys hosts all data in EU-based data centers, eliminating cross-border transfer concerns.

Access Control Best Practices

• Always enable waiting rooms — never let participants join unattended
• Use meeting passwords for sensitive discussions
• Enable SSO/SAML for enterprise authentication (Aivorys Enterprise)
• Audit participant lists before sharing recordings
• Set automatic recording deletion policies

Aivorys Security Features

Aivorys provides AES-256 E2EE, EU data hosting, GDPR-compliant DPA, SSO/SAML for Enterprise, audit logs, role-based access control, and waiting rooms on all plans.