Data Security in Video Meetings: Complete GDPR Guide 2025

How to protect your data during video meetings? Encryption, GDPR, data hosting: everything you need to know for secure meetings.

Every video meeting generates sensitive data: strategic discussions, confidential client information, HR data, commercial negotiations. The security of this data isn't optional — it's a legal and ethical obligation.

Real Risks of Unsecured Video Meetings

Security incidents related to video meetings have exploded in recent years. Common risks include interception of unencrypted communications, unauthorized access to cloud-stored recordings, meeting bombing (unauthorized intrusion), and sale of behavioral data to third parties.

One compromised meeting can expose trade secrets, GDPR-protected personal data, or confidential client information.

What Aivorys Implements

**Encrypted connections**: the site and API are served over HTTPS and meeting access uses time-limited authentication tokens. Aivorys does not claim end-to-end encryption: the AI services (transcription, translation, summaries) process content on the server.

**Built-in GDPR tools**: consent recording, export of your personal data, and deletion of your account and data from the settings.

**Hosting**: the API server runs in Europe (West Europe region).

**Authentication**: optional two-factor authentication (TOTP app), and SSO sign-in (OIDC) on the Enterprise plan.

Security Checklist for Your Meetings

Before each sensitive meeting: ✓ Use waiting rooms to control access ✓ Enable mandatory participant authentication ✓ Define a recording retention policy ✓ Inform participants of recording (GDPR obligation) ✓ Use meeting passwords for confidential sessions ✓ Disable screen sharing for unauthorized participants

GDPR and Video Meetings: Your Obligations

GDPR imposes specific obligations for recorded video meetings: legal basis for processing, participant notification, limited retention periods, right of access and erasure.

Aivorys provides tools to exercise these rights (consent, data export, account deletion). An organisation's compliance also depends on its own practices: inform participants and set your own retention periods.